Admissions Procedure Admission Fee payment information Refund policy Find out all the important information necessary in pursuing an education at either campuses. Prospective students who are interested to enrol in UOW Malaysia KDU will have to complete the application process. For clearer steps on how to do that, follow the process below or contact us at these details: UOW Malaysia KDU University College Phone: +603 5565 0538 Fax: +603 5565 0539 Email: firstname.lastname@example.org UOW Malaysia KDU College Phone: +603 7953 6688 Fax: +603 7953 6699 Email: email@example.com UOW Malaysia KDU Penang University College Phone: +604 238 6368 Email: firstname.lastname@example.org 1 Step 1 Select your desired program You can select your desired from the list of UOW Malaysia KDU programs and register via the Student Application Form. First, click on the programs to find out more. Do check with the respective academic departments or with the Program Counsellors for more information on the program requirements. 2 Step 2 Fill in the application form Click on the APPLY NOW button, choose your desired program and fill up all the details. The following documents are to be sent together with your application: 1 copy of all relevant academic/examination results: High School results/College transcripts, etc 1 copy of identity card – both front and back on 1 page 2 passport-size photographs 3 Step 3 Submit the application form Send your application form together with your payment for the Application and Registration fee to the addresses below: The Admissions Office UOW Malaysia KDU University College Utropolis Glenmarie Jalan Kontraktor U1/14, Seksyen U1, 40150 Shah Alam Selangor Darul Ehsan Malaysia The Admissions Office UOW Malaysia KDU Petaling Jaya Jalan SS22/41 47400 Petaling Jaya, Selangor, Malaysia. The Marketing Department UOW Malaysia KDU Penang University College 32 Jalan Anson, 10400 Penang, Malaysia. You will be informed of your application status by our Programme Counsellors. A letter of acceptance and receipt of payment will be sent to you. Fees can also be paid via telegraphic transfer or direct banking to the following accounts. Fees may be paid in cash, by cards (ATM, Debit & Credit – Visa/Master), crossed cheque and bankdraft, online payment via payee cooperation* (CIMBClicks/Maybank2u/RHBNow), cash deposit machine (CDM) and telegraphic transfer (TT) to be remitted to the following bank accounts of CIMBClicks/Maybank2u/RHBNow. Please take note details of the respective campuses: UOW Malaysia KDU University College Malaysian students: Online Payment – Payment by credit card can be made online as well at Maybank2U and PayOnline (UOB) Any Maybank Branches – UOW MALAYSIA KDU UNIVERSITY COLLEGE SDN BHD (A/C No: 514196-318800) Crossed cheque and bankdraft payable to: UOW MALAYSIA KDU UNIVERSITY COLLEGE SDN BHD Please fax copy of payment advice together with Student Number, Name and Contact Number to Admissions & Bursary Department at: email@example.com UOW Malaysia KDU College OCBC Bank (Malaysia) Berhad – UOW MALAYSIA KDU COLLEGE SDN BHD (A/C No: 707-126406-7) Address: 89, 91 & 93 Jalan SS 21/60, Damansara Utama, 47400 Petaling Jaya, Selangor, Malaysia. Swift code: OCBCMYKLXXX Crossed cheque and bankdraft payable to: UOW MALAYSIA KDU COLLEGE SDN BHD Please fax copy of payment advice together with Student Number, Name and Contact Number to Admissions & Bursary Department at: firstname.lastname@example.org UOW Malaysia KDU Penang University College Malaysian Students: Any Maybank branches – UOW MALAYSIA KDU PENANG UNIVERSITY COLLEGE SDN BHD (A/C No: 507013013331) Any CIMB branches – UOW MALAYSIA KDU PENANG UNIVERSITY COLLEGE SDN BHD (A/C No: 8601003506) International Students: AmBank (M) Berhad – UOW MALAYSIA KDU PENANG UNIVERSITY COLLEGE SDN BHD (A/C No: 8881024667909) Address: No 37, Jalan Sultan Ahmad Shah, 10050 Penang, Malaysia Swift Code : ARBKMYKL Crossed cheque and bankdraft payable to: UOW MALAYSIA KDU PENANG UNIVERSITY COLLEGE SDN BHD Please fax copy of payment advice together with Student Number, Name and Contact Number to Bursary Department at: +604-227 6368 * For payment using payee cooperation, please refer to the instruction below: BURSARY POLICY All fees must be paid in full on or before commencement of each semester. There is a grace period of 7 working days (including Saturday) from the commencement of each semester for fees to be paid. A late payment penalty charge of RM10 per day (including Saturdays, Sundays and Public Holidays) will be imposed on ALL outstanding fees after the payment due date stated in the invoice. If fees are still not paid after 21 days from the official start of the semester, students will be automatically suspended and will not be allowed into classes or have any access to campus facilities or their academic records. After another 14 days (35 days after the start of the semester), no registration is allowed and students are deferred to the next semester. All fees paid in advance shall be deemed to be for payment of course fees. Students in arrears of fees shall not be allowed to proceed to the next semester. For all payments made via credit card, the cardholder is required to be present at the Bursary. International students pursuing Intensive English (IE) are required to pay 2 semesters of course fees. The fees paid are NON- refundable. In the event the students proceed to a regular programme after one semester of IE studies, the prepaid tuition fee shall be transferred to the next/subsequent programme. Students who have outstanding fees may be terminated from their studies. UOW Malaysia KDU shall not be held reliable for any payment made through any third party/unauthorized channel. The refund policy should be followed according to our bursary’s refund procedure. 1. Refund Procedure Students requesting a refund must fill up the Refund Form (to be obtained from respective schools) and must ensure that all sections of the form are completed before submission to school. For completion of course, the form needs to be certified by the school on the confirmation of course completion. For withdrawal case, the withdrawal form needs to be approved by the Academic Department Head. International students are required to submit student pass for cancellation before the refund can be processed (applicable for withdrawal and completion of studies). If the student withdraws from UOW Malaysia KDU: 1 – 14 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, the total fees paid will be fully refunded except Moderation Fee, EMGS and Registration Fee. 15 – 21 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, only 50% of the total fees paid will berefunded. Moderation Fee, EMGS and Registration fee paid will NOT be refunded. After 21 days (including Saturdays, Sundays and public holidays) from the commencement of a semester, NO refund of all fees shall be entertained. Caution Fee is refundable upon completion of the programme. In the event of a withdrawal/termination of studies, only 50% of the caution fee will be refunded. Caution fee will be offset against any outstanding fee prior to refund. Deposits and caution fee can only be refunded after a student has passed his/her examinations or has withdrawn frmo his/her studies at UOW Malaysia KDU. The refunded monies must be claimed within 6 months from the date of completion of studies or date of withdrawal (the end date of the student’s current semester), failing which, the monies shall be forfeited by UOW Malaysia KDU. Any excess amount can only claimed upon completion/withdrawal of studies. Students will be notified in writing on collection of the monies (in the form of crossed cheque) from the Bursary or alternatively shall opt for the cheque to be posted to their correspondence address. 2. Exceptional Circumstances Withdrawal due to exceptional circumstances may be accepted for either a total or partial refund of fees and be supported by documentary evidence in the case of exceptional circumstances. Exceptional circumstances may include: The programme has not commenced. Student is not accepted by college. For international students, if student pass application is rejected by the Malaysia immigration. 3. Payment Refunds The College will take a minimum of 21 working days to process the refund upon receipt of the Request for Refund Form from the student. Student refund will be in the form of cheque. Student will be notified to collect the cheque via email. Cheque can be posted out to the student upon request. In exceptional circumstances where the refund must be made to a third party OR in the case of the amount of refund exceeding RM 2,000.00 and above, student will need to fill up the Student Refund Authorization Letter and submit itto their respective school/department. In all circumstances, students are advised to collect the cheque within 6 months from the date of submission of the Request of Refund Form, failing which, the cheque shall be forfeited by the College. 4. Deferment of Studies No refund of studies will be allowed for deferment case. FAQ for Refunds a. How long does the refund process take? The College will take a minimum 21 working days to process the refund. b. Can refund of excess payment be made from the student’s account? Yes, only upon students’ completion / withdrawal from his / her studies. c. Can the refund be issued to others besides the student, parent or guardian? Yes, but an authorization letter must be submitted together with the refund form. d. Can the excess payment from EPF / Socso be refunded to student? No, only advance payment made by student / parents can be refunded.